How to plan book illustrations when you have a very tight deadline?

Lee White

in order to really give advice, I'd need to know how this situation happened. Doing a finished book by january is not really practical by any standard. Normal turn around times for a book is a year. When it's rushed it's 6 months and the fastest deadline I've seen is 4 months.

So, how did this deadline happen? Are the sketches done and approved? Did they just approach you for this job? Or did they sit on sketches for a long time before approving you to go to final. If either of these is the case, then you should push back VERY hard on the deadline. Push for a April 1st deadline or later if possible. Many publishers will push their books to the following season if it's behind schedule. And this one is definitely behind schedule. I just turned in final art for a book that is coming out fall of 2020. So this one coming out in March 2020 is not realistic at all. So it makes me wonder if they know what they are doing? Is this a publisher or a self pub.?

In any case,, I would STRONGLY advise making a case for a fall release. They are asking for trouble trying to hit a march release. Even if you get the book to them mid-jan., they still have to get the book to printers, get proofs and edits, and then do the actual printing. That process can easily take 8 weeks of time. Then there is shipping, etc. to stores, etc. They are asking for trouble with this timeline. And everything will suffer trying to hit that deadline. Art will be weaker, printing will be rushed, fees will have to be paid to hit those times.

Good luck, I don't envy this situation. If you have to do the art, I'd tell them what time you will need to really do your best work. If they say they have to have it by mid jan, think about using another name on the book and just banging out something that you don't care about just to get it done.

NessIllustration

@xin-li Yeah this situation really isn't ideal. Do ask if you can get more time. Explain that with this current deadline, you can rush it but you can't attain your highest level of quality. Do stress the fact that such a short deadline is NOT the standard in the publishing world because it doesn't leave enough time for the illustrator to do their best work.

If you can't push the deadline back at all, then here are some areas where you could gain a little time.

Color studies: If you have spreads that all happen in the same location/time of day, it might be possible to do just one color study for all the spreads using the same color scheme. Please note you will still have to do a grey scale study to get the light balance right in each illustration.

Rough sketches: This is a bit tricky and I wouldn't recommend this to everyone. If you plan very well at the thumbnail stage, you may be able to get away with doing less than 3 full rough sketches for each spread. But if you have trouble with a pose or element, sketch it as many times as you need before you get it right.

Batch it: Go through the whole book step by step: all the thumbs first, then all the sketches, then all the studies, then all the flat colors, etc. You may even be able to batch it further. In my Red-Nosed reindeer book, I did a pass where I painted the night sky on all the pages, then a pass where I drew all the reindeer characters, etc.

Lee White

If you can hire an assistant to help that would speed things along

xin li

Thank you so much for the advices so far.
@Braden-Hallett @NessIllustration: mini deadlines and batch the illustrations sounds like very smart approach. I have done some of it so far, I could definitely do more.

The visual editor of the book approached me via Instagram. There was one particular image she saw that made her think of me for the project. This was in early October. Then I got the manuscript 2 weeks later. It was a collection of classic nursery rhymes. The goal of the project is to make the book modern, a gift book for naming days, new parents etc.

I did the cover illustration between later October and begining of Nov, and I was working on keywords brainstorming for the interiors in between while I was waiting for feedbacks. I delivered a 85% done cover in early Nov - main reason was for editors to show the project to book stores and book clubs. I am currently making the rough sketches for the entire book (this is due by 17th Nov. and I am about 40% through. We have agreed to stick with 1 rough sketch per spread, not 3.)

I have given them a deadline for approving the rough sketch by 1st Dec. I plan to use the time waiting for approaval to finish up the cover and do color studies of the whole book. So far, I typically get feedback email within a day or two after sending the client sketches, and communication has been very good.

@Lee-White looks like I just agreed to do a crazy job. I knew it will be a very tight deadline. But I did not realize how tight it was when I said Yes to it. I am working with the largest publihsing house in Norway, so it is not a self-publishing. I will bring up the schdule issue with the editor, but chances I can extend the project to fall is very small. Thank you for your advice. I know better now for next time when negotiating schedules.

My goal for the current project is to maintain a good relationship with the client for future projects. I will do what I can to achive that

burvantill

@xin-li i figure that you are probably working your butt off right now, but don’t forget to take care of your health too. By January you may be so strung out that you will need a huge break to get back on track. Plan your time well with good breaks so that doesn’t happen. And when you do schedule your time off, make sure you do not do any work during that time. Your mind will thank you for it.

xin li

@burvantill thank you so much fo rthe reminder. The most important thing, but often forgotten when I am working :-). Strange enough, it helped me a bit after I become mom. I used to work 12 hours a day easily, without keeping track of time. But now I can not, I have to run off to pick up my daughtor from the kindergarten at 3:30pm.

xin li

Hi guys, thank you so much for advices, tips and supports. Just hopp in to let you know I really appreciate the support from SVS community. I sent off rough sketches for half of the book to the editor yesterday. The feedback came back this afternoon. No big changes for most of the spreads and I am less worried now.

In addition, the text editor wrote back saying that I have brought something new to the classic norwegian nursery rhymes with my illustrations. I guess this means I sold my ideas well enough this time.

I figured now that the client is really happy, I will try to negociate to extend the deadline for final art a bit. Hope this will work. :smiling_face_with_open_mouth:

Adolfito Martinez

Hey how this turned did you delivered or what happend???

xin li

@Adolfito-Martinez thank you for asking. I sent in the final artwork this Monday and the book is scheduled to be out in April. It is a Norwegian nursery rhyme.

nadyart

Congratulations on reaching the deadline!
Something I've definitely noticed during commissions is that I do not always have the same amount of time to work on those pieces as I would have doing personal work. Just because of the time constraints. Did you have as much or less time to work on every illustration in the end? Are you happy with the results? I'm looking forward to see this book! Exciting

xin li

@nadyart Thank you. It was good training for me to paint 14 spreads + cover with a consistent style in such a short time, I think I learned a lot. I do think the pieces will be better if I have a bit more time. The biggest problem with the short deadline for me is not able to put the piece aside and come back later.

I did 2 personal pieces within the same time period. I was basically doing the SVS monthly challenge to take my mind off from the book for a couple of hours here and there. These two pieces I did for the challenge were probably the best things I have ever done. I think they came out from the time "in-between". But I was probably processing them in the back of my mind all the time without me knowing it. I do not know how to describe it, there is something about the time I was not working on the piece kind of made it better.

nadyart

@xin-li I understand! I think this is very valuable to lay the piece aside and get back to it with fresh eyes! You discover things you did not see before. Very interesting!

burvantill

You are amazing! 14 plus a cover AND two personal pieces that were VERY good. How did you manage? Did you feel overwhelmed at all? Did other things in your life get set aside to finish the book?

xin li

@burvantill I stopped having a personal life for a couple of months :smiling_face_with_open_mouth_smiling_eyes: :smiling_face_with_open_mouth_smiling_eyes: :smiling_face_with_open_mouth_smiling_eyes:. It was a good learning, but I do not think I would do this again though. It was a bit too much.

What helped me this time was I set the goal to "70% good", so I did not even try to get the illustration perfect (because I knew I could not).

idid

@xin-li is your book in trade book market or educational book? they have different standards for turn back time

Adolfito Martinez

@xin-li amazing, is it going to be sold in ark or Norli ??? Or where can i get a copy??

Nyrryl Cadiz

I’m currently in the same boat as you and it is hectic

xin li

@idid It is not a textbook. I do not know how they categorize books in Norway. I am guessing it would be a trade book (in English term). The deadlines in Norway is much shorter compared to the US. I talked with a few working children's book illustrators, and graphic novel artists, the kind of deadlines I got is fairly normal in this country.

xin li

@Adolfito-Martinez I hope so. I will let you know when it is in the bookstore :-).

xin li

@Nyrryl-Cadiz oh, no. Hope things will turn out fine with you. Remember to take short breaks from time to time. If you know ahead of time, you need more time, then ask for it if you can. I got about 10days extra in the end. I communicated with the client every step along the way, so she is always informed where I am and how much does everything take.

Let us know how things go.